Orleans/Niagara BOCES departments, component school districts, other BOCES, and not-for-profit organizations are welcome to request the use of the Conference Center for meetings, staff development programs, conferences, and retreats at no cost for facilities usage during regular building hours.
Other organizations may utilize the Conference Center using the following fee structure: $37.00 per hour during normal maintenance staff work hours. Facility usage after normal maintenance staff work hours is $56.00 per hour for a minimum of four (4) hours.
A Building Use Request Form must be submitted at least two (2) weeks in advance. Please be aware that your reservation is not guaranteed until it has been approved by all necessary parties. In addition, a Certificate of Liability or Insurance Bond for the current school year must be on file with our office. Reservations may be made up to 3 months in advance. It is necessary to contact the Conference Center to check availability before the Building Use Request Form is filled out and submitted.
The available conference rooms are as follows:
- Room 3 - meeting space for up to 30 people (max capacity=54) (rectangular tables)
- Room 7 - conference space for up to 50 people (max capacity=97) (round tables)
- Room 9 - conference space for up to 80-100 people (max capacity=157) (round tables)
- Outside Pavilion (seasonal) - can hold up to 300 people
The building is open Monday through Friday from 7:00am to 5:00pm to allow for your setup needs. Parking is provided for up to 150 vehicles.
The entire Conference Center is handicap accessible and offers a hospitality area that includes comfortable seating and tables for refreshments. Also located in this area is a cold beverage machine. Restrooms are conveniently located throughout the building.
CONFERENCE CENTER - ROOM EQUIPMENT
O/N BOCES departments, component school districts, and other BOCES may utilize the equipment at no charge. All other organizations may utilize equipment following this fee structure: $25 per room up to 4 hrs. OR $50 per room for 4 hrs. and over.
Please indicate your technological requirements when reserving a room so we can do our best to accommodate you. Orientation to the use of available technology needs to be arranged prior to the date of your program. Users are responsible for the operation of equipment. Each room is equipped with a computer and SmartBoard, and Rooms 7 and 9 have multiple projection screens for easy viewing with larger groups. Each room also has Wi-Fi, internet, speakers, flip charts and Elmo. Each room has the capability of connecting a personal device to the computer as well. The main office has wireless microphones and/or wireless presentation remotes that may be signed out and returned after presentations. There also is a podium available upon request.
Please call 716.731.6800 x3761 for any further information or questions, and to check availability.