• Financial Aid

    2022 - 2023 Financial Aid Information

    At O/N BOCES, we know that the cost of a college education and the financial assistance available to help meet those costs are crucial considerations in choosing a college. This guide will help answer most of your questions about financial aid and assist you with your college enrollment decision. If you have further questions, please feel free to contact the Financial Aid Office at (716) 731-6800 ext. 4006. 


    Financial aid refers to funding intended to help the student pay for their educational expenses including tuition and fees, living expenses, books and supplies, etc. Major forms of financial aid include grants, scholarships and student loans. To determine a student’s eligibility for financial aid, the following form must be completed:

    • FAFSA (Free Application for Federal Student Aid) 2022-2023 www.fafsa.gov –The federal school is: 015546

    All recipients of federal student aid must meet the following requirements:

    • Be a US citizen or permanent resident
    • Have earned a high school diploma or GED
    • Make “Satisfactory Academic Progress” toward completion of your certificate or degree
    • Not be in default on any federal student loan or owe a refund on a federal grant or loan
    • Complete the 2022-2023 Free Application for Federal Student Aid (FAFSA) with your 2020Tax Return
    • If your income has changed dramatically since 2020, please contact the financial aid office. The school may be able to make adjustments to the income reported on the FAFSA, on a case-by-case basis, to more accurately reflect your current income. 
    • Provide all required documents (including income verification, if required) to the Financial Aid Office


    Financial aid is designed to help individuals meet their educational expenses when their own resources are not enough. Typically, Federal and State financial aid is based on income and is available to families who demonstrate financial need as determined by the need analysis formula (see diagram):  


    Cost of Attendance


    Expected Family Contribution (EFC)



    Other Financial Resources (private scholarships, etc.)



    = Eligibility for Need-Based Financial Aid


    The cost of attendance is the estimated cost of attending the program for an academic year (not the entire program), including estimated amounts for tuition and fees, books and supplies, housing, transportation, plus a modest allowance for personal/miscellaneous expenses. The following are the estimated expenses you might incur while enrolled at O/N BOCES. Your actual expenses may be different depending on your personal situation. 

    To meet, as closely as possible, your financial need, the financial aid office first awards any federal grants and scholarships for which you are eligible (e.g., Pell Grants,). If needed, Federal Direct Loans are then added to your aid package to help cover tuition, fees and eligible educational expenses. Your total financial aid package, including grants, scholarships, tuition reimbursements, and loans may not exceed your total cost of attendance.



    Estimate Your Total Cost of Attending Full-Time for an Academic Year 


    LPN Program


    Living w/Parent

    Living Independently


    Tuition & Fees, Books & Supplies








    Living Expenses*




    Personal/Misc. Expenses*















    *These items are indirect expenses. Indirect expenses are not billed by the school but rather are expenses that you might expect to pay to outside entities while attending school.


    Grants & Scholarships

     Money that does not have to be repaid and is usually based on financial need

    Federal Pell Grant

    The Federal Pell Grant is a federally funded program awarded to students who demonstrate financial need as defined by the federal government. To determine eligibility, students must complete the FAFSA. The federal processor analyzes your family size, number in college, income, and assets to derive your Expected Family Contribution (EFC) and determine your financial need for a Pell Grant. The amount of the award depends on your EFC and enrollment status. For the 2022-2023 academic year, the maximum full-time Pell Grant award is $6,895. Students are limited to twelve full-time terms of Pell for their entire undergraduate education.


    Scholarships are funds you may have received from outside sources, including, but not limited to, private scholarships offered to you from your church or community, benefits you have earned, or your parents have earned, through military service (VA Benefits), employer tuition reimbursements or awards and scholarships from your state. Generally, scholarships do not have to be repaid, however, under certain circumstances; they may require you to agree to a period of service after graduation, among other service obligations.

    There are several outside scholarship resources that our students have had success with in the past. The Workforce New York initiative provides funding to income eligible students enrolled in programs that lead to a certificate or degree in a field that is considered to have a high need for employees. For more information on these programs, contact your county Workforce Office: Orleans County (585) 589-2820. Niagara County (716) 278-8108.

    The Western New York Rural Area Health Education Center receives funding from the NYSDOL/DOH’s Health Care Workforce Retraining Initiative (HWRI). Students who currently work at a healthcare facility in Western New York (Orleans, Niagara, Erie, or Genesee County) may qualify for funding. For more information about HWRI funding through WNY Rural AHEC, call (585)786-6275.

     If you are a member of 1199SEIU, you may be eligible for Tuition Assistance. For information on Tuition Assistance, please contact the Field Coordinator at your health care facility for more information.


    Money that must be repaid with interest


    Direct Federal Student Loan

    If you find that you will need to borrow money to pay for some of the costs of your education, there are federal loans available to you. Direct Stafford loans are guaranteed and require no

    credit check. Just like any other loan, these loans must be repaid with interest. A Direct Stafford loan is federally funded.

    Estimated Loan Eligibility

    1st Year

    2nd Year







    The current fixed rate (7/1/22 – 6/30/23) is 4.99 percent. The student is required to begin repayment six months after he/she leaves school or drops below half-time. Approximately 1.057 percent in origination and/or default fees may be deducted from each disbursement. To be eligible for a Direct Stafford Loan, students must complete the FAFSA.


    If you borrow a loan, you will be required to complete Entrance Counseling (or demonstrate you completed it at a prior school) and an electronic Master Promissory Note (e-MPN) at www.studentloans.gov. You will be provided with detailed information regarding the e-MPN and Entrance Counseling when you receive your award letter.    

    Sample Repayment Schedule- 4.99 percent

    Loan Amount

    # of Monthly Payments

    Monthly Payment

    Total Amount Paid





















    The subsidized Direct Stafford Loan is for students who demonstrate financial need. The federal government pays the interest while the student is in school and during authorized periods of deferment.

    The unsubsidized Direct Stafford Loan is for students who are not eligible to borrow some or all the subsidized federal Stafford Loan as determined by their financial need. The difference is that the student, rather than the federal government, is responsible for the interest payments while in school. The student has the option to pay the interest while attending school, or to capitalize the interest and add it to the loan balance and defer payment on the combined amount until after graduation. Detailed information on all Direct Loans may be found at www.studentloans.gov.

    Once in repayment, there are several repayment plans, deferment and forgiveness options available to students. For more information on repayment, postponing repayment, and loan cancellation and forgiveness, please visit www.studentaid.ed.gov, or contact your Direct Loan servicer.

    Direct Federal Parent PLUS Loan

    Parents can finance their dependent child’s education through the federally funded Parent Loan for Undergraduate Students (PLUS) program. The lender is the U.S. Department of Education rather than a bank or financial institution. The interest rate (7/1/22 – 6/30/23) is fixed at 7.54 percent, and approximately 4.228 percent in origination and/or default fees may be deducted from each disbursement. Repayment begins 60 days after final disbursement for the academic year, or may be deferred until six months after the student leaves school or drops below half-time.  Deferred payment arrangements can be made by contacting the loan servicer.  Accruing interest can either be paid by the parent borrower monthly or quarterly, or be capitalized quarterly. 

    To qualify for a PLUS Loan, a parent’s credit history will be reviewed.  The parent must complete a PLUS Loan application, which is available in the financial aid office, a credit check and electronic Master Promissory Note (e-MPN) online before the loan can be disbursed to the students billing account. (The parent will need to use their FAFSA PIN to complete the e- MPN.) Maximum eligibility along with other sources of aid may not exceed the cost of attendance, and will be determined by the Financial Aid Office.  If a PLUS Loan is denied, the parent has the option of applying with an endorser (a credit worthy co-signer) or the financial aid office may provide the student with additional unsubsidized Stafford Loan eligibility. Detailed information on all Direct Loans may be found at www.studentloans.gov.




    Eligibility for financial aid is determined by the Free Application for Federal Student Aid (FAFSA), which currently uses financial aid information from two years prior to estimate a household's current ability to pay for school. The Financial Aid Office recognizes that households can experience changes in income or other finances that are note reflected in their information from two years prior. If your income has changed significantly since 2020, the school may be able to make adjustments to the income reported on your FAFSA, on a case-by-case basis, to more accurately reflect your current income. When a school makes these types of adjustments, it's called exercising Professional Judgement. If circumstances warrant, making adjustments to the income reported on the FAFSA may result in a lower Expected Family Contribution (EFC) and increased Federal Pell Grant eligibility. If you believe you have special circumstances or your income has changed significantly since 2020, please contact the financial aid office to speak with the Financial Aid Director about the possibility of an appeal. In addition to changes of income, an appeal may be considered if special circumstances exist that differentiates the family's finances from those of other families. Below are some examples of circumstances that may warrant an appeal- this list is not exhaustive. Each appeal is reviewed on a case-by-case basis. Please note the use of professional judgement is neither limited to nor required for the situations mentioned below:

    • Change in income, including, but not limited to, a reduction in income/loss of income/unemployment, or changes to other sources of income (child support, alimony, benefits, etc.)
    • Unusually high medical/dental expenses
    • Parent enrolled in college at least half-time
    • Death/disability of parent/spouse
    • Separation/divorce
    • One-time taxable income
    • Natural disaster
    • Change in dependency status (marriage, birth of a child)


    Satisfactory Academic Process

    Once you receive financial aid, you must meet certain standards to maintain your eligibility in future payment periods.  For federal financial aid (Federal Pell Grant and/or Direct Federal Stafford Loans) you must meet the following standards at the end of each payment period:

    • Earn a cumulative grade point average of at least 75%. 
    • Satisfactorily complete at least 67% of the hours you attempt each payment period. You successfully complete hours when you earn a grade of at least 75%. The following grades do not count toward your completed units (however, they do count toward attempted units): F (0%), W, I.
    • Complete your educational program within a reasonable timeframe. All students must complete their program requirements within 150% of the time it normally takes to complete the certificate program.  The published length of the LPN certificate at the O/N BOCES is 54 weeks; therefore, students must complete all hours required for their certificate within 81 weeks. Transfer credits that are accepted toward a student’s educational program are counted as both attempted and completed hours for SAP.  If at any point, the financial aid office determines it is no longer mathematically possible to achieve graduation requirements by the end of the maximum timeframe, the student become ineligible for Title IV aid.

    Students who receive financial aid and do not meet federal SAP requirements will be placed on a one-time warning period for the subsequent payment period. Students who fail to make SAP while in a warning status are ineligible for their next aid payment. If you are not making Satisfactory Academic Progress, in the absence of mitigating circumstances, you can regain eligibility for federal student aid only by making up your academic deficiencies through attendance without the benefit of financial aid.

    For more information about the O/N BOCES SAP policy, please see the Student Handbook.

    Payment Period Progression

    Additionally, clock hour programs require that the student successfully complete the hours in each payment period before additional disbursements of financial aid can be made, to that end; attendance is of the utmost importance. Before financial aid can be disbursed for each payment period, the FA office must verify that the student attended at least 95% of the scheduled hours for the period. If the student does not meet the requisite number of hours, financial aid disbursements may be delayed or reduced. 


    Students will be charged tuition at the beginning of each payment period.  Payment in full is due prior to the first day of each payment period.  Students who have completed all necessary paperwork and have confirmed financial aid will be allowed to defer payment of each terms charges in this order: 

    1. Any grant intended solely for tuition

    4 Subsidized Stafford Loan

    2. Federal Pell Grant

    5. Unsubsidized Stafford Loan

    3. Outside grants/scholarships received

    6. Parent PLUS Loan/Private Loan

    Provided all required paperwork is complete, federal financial aid awards are usually disbursed to the student’s account approximately 30 days after the start of each payment period. Federal regulations require that O/N BOCES disburse loans for payment period 3 only in two disbursements: One 30 days after the start of the term; another once the student completes 50% of the scheduled hours and weeks in the term. Students with Title IV credit balances will be issued refund checks within approximately 14 days of the school’s receipt of funds from the Department of Education (disbursement).  If you withdraw before completing the payment, your aid will be adjusted in accordance with federal regulations.


    Tuition and fees are refunded in full if registration is canceled prior to the first day of classes. On or after the first day of classes, students are subject to the refund schedule published in the Student Handbook. After the start of classes, all fees are non-refundable. Contact the financial aid office for more information.

    Federal Student Aid funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student ceases attendance, the student may no longer be eligible for the full amount of financial aid funds that the student was originally scheduled to receive. If a recipient of federal Student Aid grant or loan funds withdraws from a school after beginning attendance, the amount of Title IV grant or loan assistance earned by the student must be determined by performing a Title IV Refund Calculation. A Title IV Refund Calculation is necessary only if the student completely terminates enrollment (i.e., cancels his/her registration, withdraws, or is dismissed) or stops attending classes before completing more than 60 percent of the enrollment period.

    Any time a student withdraws or ceases attendance, they are no longer considered to be making Satisfactory Academic Progress and could potentially be ineligible for financial aid should they decide to return to the program later.  Prior to withdrawing, contact the financial aid office to discuss the potential impactions of withdrawal on your aid eligibility. 

    Financial Aid Links

    A great site for comprehensive financial aid information: http://www.finaid.org.

    US Department of Education’s site for financial aid information: www.studentaid.ed.gov.

    Complete, correct, or check FAFSA: http://www.fafsa.ed.gov

    Complete or check status of MPN and/or Entrance Counseling for Federal Direct Stafford or Parent loan: www.studentloans.gov. Can also review all past student loans through this site.

    Scholarship search: www.fastweb.org.

    CARES ACT Emergency Funds for Students (HEERF I) 

    Eligibility Requirements:

    1. Must be enrolled in the LPN program at O/N BOCES as of March 13, 2020, the date the President of the United States declared a national emergency. 
    2. Must be a Title IV eligible students as defined in HEA Section 484 as of March 13, 2020. 
    3. Must complete the FAFSA. 
    4. Must complete an Emergency Aid Request Application. 
    5. Must have been impacted financially by the Coronavirus (Covid-19). 

    As of June 12, 2020, all available funds have been spent. No additional awards are available at this time.


    Quarterly Report – Through September 30, 2020 (FINAL REPORTING-covers all remaining HEERF I fund expenditures for Section 18004(a)(1) Student Portion funds)


    1. Acknowledgement that the Institution signed and returned to the Department the Certification Agreement

    On May 8, 2020, Orleans/Niagara BOCES signed and submitted the Certification and Agreement [for] Emergency Financial Aid Grants to Students under the Coronavirus Aid Relief, and Economic Security (CARES) Act to the Department of Education. Orleans/Niagara BOCES was approved for funding on May 15, 2020. Orleans/Niagara BOCES will distribute no less than 50% of funds received under Section 18004 of the CARES Act as emergency financial aid grants directly to students.


    2.The total of funds the institution has received from the Department of Education for funds to students and total amount of Federal Aid distributed to students

    Orleans/Niagara BOCES received $56,760 in total from the CARES Act HEERF. As of the date of this acknowledgement (June 12, 2020), $56,760 has been distributed to students under Section 18004 of the CARES Act. Under the Family Educational Rights and Privacy Act (20 U.S.C. § 1232g; 34 CFR Part 99)  Orleans Niagara BOCES is not publishing the number of eligible students who have received funding.


    3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission

    Data suppressed to protect personally identifiable information. 


    4. The total number of students at Orleans/Niagara BOCES who are or could be eligible to participate in the Federal student financial aid programs under Section 484 of the Higher Education Act of 1965, as amended, and thus are eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act.

    Orleans/Niagara BOCES had 14 student eligible to receive funding under the CARES Act.


    5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act.

    Data suppressed to protect personally identifiable information. 


    6. Method used by Orleans/Niagara BOCES to determine student eligibility and amount of Emergency Financial Aid Grant under Section 18004(a)(1) of the CARES Act

    Orleans/Niagara BOCES has developed a method for awarding and disbursing HEERF CARES Act funds to students as follows:

    1. Students will complete an electronic application requesting funds for emergency financial aid due to COVID-19. Applications must be received by Orleans/Niagara BOCES by 2:00pm ET on June 12th, 2020.
    2. Application will be reviewed by our Financial Aid Advisor.
    3. The total allocation of funding ($56,760) will be divided evenly between all eligible applicants.   
    4. Award notification will be made starting June 12th, 2020 via mail. 
    5. Paper check will be processed and mailed by our business office starting June 12th, 2020. 

    Eligibility Requirements:

    1. Students must have been enrolled as of March 13, 2020, the date the President of the United States declared a national emergency. 
    2. Students must have been Title IV eligible as defined in HEA Section 484 as of March 13, 2020. 
    3. Students must complete an Emergency Aid Request Application by the specified deadline (June 12th, 2020). 
    4. Students must have incurred expenses related to the disruption of campus operations due to COVID-19.  


    7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants

    Student notified via email of the availability of funds and provided with a link to an electronic application along with information pertinent deadlines, award notification, and the distribution of funds. 


    Initial Reporting: 06/12/2020

    Rev. 10/10/2020- No Changes. 

    Rev. 10/14/2020- No Changes- Final Reporting. 


    CCRSA Act Emergency Funds for Students (HEERF II)

    The Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act, a Federal Law enacted by Congress, includes funds to assist qualified students in need during the pandemic.


    Eligibility Requirements:

    1. Must be enrolled in the LPN program at O/N BOCES
    2. Must be a U.S. Citizen or National, Permanent Resident, or other eligible non-citizen. Under the Personal Responsibility and Work Opportunity Act (PRWORA) of 1996, DACA, undocumented, and international students are not eligible. 
    3. Must complete the FAFSA
    4. Must complete a CRRSA Emergency Aid Application
    5. Must have been impacted financially by the Coronavirus (Covid-19)

    To apply for the CCRSA Act Emergency Grant, please contact the financial aid office. As of April 15, 2021, all available funds have been spend. No additional awards are available at this time. 




    HEERF Quarterly Reporting 

    HEERF Quarterly Reporting 10-23-2020

    HEERF Quarterly Reporting 1-29-2021

    HEERF Quarterly Reporting 4-30-2021

    HEERF Quarterly Reporting 6-30-2021

    HEERF Quarterly Reporting 10-10-2021